Final Friday of the Month: Part 10 – Assessing Your T&D/ Learning/ Knowledge Systems

In this month’s Final Friday Feature – for October 2015 – we will address…

9 O’clock: T&D Financial Asset Management System

  • 9.1 Organizational T&D Plans and Budget Roll-up and Adjustment Process
  • 9.2 T&D Physical Property Management Process

T&D Financial Asset Management System – This system’s processes organize the financial planning and reporting activities for the T&D system and links to the enterprise financial systems.

Preface

This 12-part Blog series addresses the systems and processes of an organizational entity addressing T&D/ Learning/ Knowledge Management.

Original source is my 2001 book… T&D Systems View… which is available as a free PDF, and as a paperback for $20.00 USD plus s&h.

2001 TDSV Book Cover

The T&D/ L&D Clockface Model

We are “rockin’ round the clock” – so-to-speak – starting from the 12 O’Clock portion of the model – the most important sub-system in the system you have in place for T&D/ Learning/ Knowledge Management – IMO.

Your models and thoughts may vary. And may need to.

Slide1

The T&D Clock-Face Model

The 12 clockface positions of the T&D Systems View model each represent a subset of the total system’s Processes of T&D. Not all are of equal consequence, and therefore, imporatnce – and then worthy of improvement efforts. Sometimes you need to live with it as it is and do the best given current realites. But othertimes you need to address the improvement potential inheirant in any poor practices, policies and processes.

The T&D Systems View model’s (sub) Systems are organized into three groupings. Each of the 12 Systems’ Processes – the target of your assessment/analysis and/or design/development of improvement efforts. The 3 groupings are:

– T&D Leadership Systems and Processes

– T&D Core Systems and Processes

– T&D Support Systems and Processes

Another view of these is next…

Slide2

Here is the “big picture” – ala the Clock-Face View – with System Call-Outs – for your once over…

Slide39

Back to the model…

9 O’clock: T&D Financial Asset Management System

9.1    Organizational T&D Plans and Budget Roll-up and Adjustment Process

9.2    T&D Physical Property Management Process

T&D Financial Asset Management System – This system’s processes organize the financial planning and reporting activities for the T&D system and links to the enterprise financial systems.

9.1  Organizational T&D Plans and Budget Roll-up and Adjustment Process Outputs and Their “Utilities”

The key outputs from the Organizational T&D Plans and Budget Roll-up and Adjustment Process include the following:

Key Outputs Key Utilities
Financial records and projections for the planning period Provide insight into both the current financial status and future obligations of the T&D system.
Annual inventory updates of all T&D assets Provide managerial insight into any asset “shrink” issues (damaged, stolen, obsolete, etc.) for future planning.

Is It Broken? Clues and Cues

Your Organizational T&D Plans and Budget Roll-up and Adjustment Process may be broken if

  • You’re not getting timely actuals on financial status and obligations.
  • No one knows where all of the T&D assets reside, what their total value is, and if they’ve been moved, removed, or stolen, or if they are obsolete.
  • You’ve received negative feedback from the financial organization regarding T&D’s accounting practices and numbers.
  • You’re unable to create or use management “check ratios” to assess performance/status improvement.

9.2  T&D Physical Property Management Process Outputs and Their “Utilities”

The key outputs from the T&D Physical Property Management Process include the following:

Key Outputs Key Utilities
T&D property records and status Provide data to various enterprise accounting systems and other requirements.

Is It Broken? Clues and Cues

Your T&D Physical Property Management Process may be broken if

  • You don’t know the book value and replacement value of your physical assets.
  • You don’t know if “shrinkage” (loss due to theft or negligence) is an issue.

For More

For more on this model please see the free 400+ page book: T&D Systems View at www.eppic.biz which is intended as both an analytic and design tool.

Guy W. Wallace, CPT, has been an external ISD/HPT consultant since1982, is the president of EPPIC Inc., is a past president of ISPI, and was the author of the book:  leanISD, a recipient of an ISPI 2002 Award of Excellence.

He may be reached via, and related resources may be obtained at his web site: www.eppic.biz and at his Blog: Pursuing Performance at: http://pursuingperformanceblog.blogspot.com

and his Wiki: http://thepactwiki.wikispaces.com/

Part 10 Summary

This is an area most often overlooked by new managers. Assets are the means with which one leverages human performance – and is most critical.

Prior Posts In This 2015 Series

Part 1: 12 O’clock: The T&D Governance & Advisory System – January 2015

Part 2: 1 O’clock: The T&D Strategic Planning System –  February 2015

Part 3: 2 O’clock: The T&D Operations Planning & Management System – March 2015

Part 4: 3 O’clock: T&D Cost/Benefits Measurement System – April 2015

Part 5: 4 O’clock: T&D Process Improvement System – May 2015

Part 6: 5 O’clock: T&D Product and Service Line Design System – June 2015

Part 7: Assessing Your T&D/ Learning/ Knowledge Systems

Part 8: Assessing Your T&D/ Learning/ Knowledge Systems

Part 9:

Clock - no bg copy

Free Book PDF

Again – for more on this model please see the free 400+ page book: T&D Systems Viewatwww.eppic.biz – which is intended as both an analytic and design tool – here. It is also available as a $20 paperback.

Guy W. Wallace

Guy W. Wallace, has been an external ISD/HPT consultant since 1982, is the president of EPPIC Inc., and is a past president of ISPI – the International Society for Performance Improvement.

He has consulted with 75+ clients on Instruction and Documentation efforts since 1982, including projects with more than 45 F500 firms.

gww - EPPIC Inc Info

Guy is also the author of the book:  leanISD, a recipient of an ISPI 2002 Award of Excellence.

1999 lean-ISD Book Cover

lean-ISD – is available as a free PDF and/or a $30 paperback – here.

Guy has also authored/co-authored 13 other books.

See the Resources tab at his web site at: www.eppic.biz

Guy may be reached via email at: guy.wallace@eppic.biz

See Guy’s LinkedIn Profile – here.

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2 comments on “Final Friday of the Month: Part 10 – Assessing Your T&D/ Learning/ Knowledge Systems

  1. Pingback: Final Friday of the Month: Part 12 – Assessing Your T&D/ Learning/ Knowledge Systems | EPPIC - Pursuing Performance

  2. Pingback: Final Friday of the Month: Part 11 – Assessing Your T&D/ Learning/ Knowledge Systems | EPPIC - Pursuing Performance

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