My 4-Part Building Block
1- Prep for it
2- Coordinate Logistics for it
3- Conduct it
4- Document it
The “it” in the above Activity Block depends on your project, it’s phase, etc.
Here are some examples:
- Client Requested Visit to Discuss Needs/Issues
- Inital Client & Stakeholder Planning Session
- Client & SME Interviews
- Initial Data Gathering & Stakeholder Review Meetings
- Project Planning Session
- Client & Stakeholder Proposal Development
- Client & Stakeholder Presentation Development
- Client & Stakeholder Review Meeting
The “it” is an Activity – with inputs, processes and outputs. But as the graphic suggests – it’s more than just that Activity. There’s also Pre and Post stuff.
I also use it to estimate “touch” time required for each of 3 parties (as in the visual example above). FYI- I plan in increments of 2 hours – or .25 day.
As I plan, sometimes in front of the client in the very first meeting, I remind them as I write it up in front of them – that “every number is wrong, but in the aggregate we hope to be within 10-15% of the eventual actual.”
Truth in advertising. Of course, you’ve got to have confidence based on some level of experience in estimating those “touch times.”
And … I can also plan an “allowed” Activity cycle time – based on the individual touch times for each oval in the Activity Block – and often “allowing” a little extra time for Murphy … and Recovery from Murphy. As in Murphy’s Law.
My Past Posts On This
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