L&D: Organizing Your Content & Data For ReUse and Maintenance

Organizing For Increased ReUse and More

You’ve got Products and Project Data.

Should you ReUse some of that for both Effectiveness and Efficiency purposes?

Can you ReUse them easily?

Or – is it just too difficult unless it was your Projects and your Products?


If you thought of your Instructional and Informational Products as modular – just as a book is modular with chapters – could you share some of those chapters with other Target Audiences to shorten Request Response cycle times … and costs?

I bet you could.

And … even chapters can be thought of as modular! And those sections … which I call Instructional Activities … can be SHARED – either “As Is” and/or “After Modification.”

And can you store and find and ReUse the derivatives created by ReUse ‘After Modification?” You should be able to IMO.

IF you are managing your Product Line as the expensive investment cost that it represents. It does represent Shareholder Equity – and the real ROE – is Return on Equity – which is diminished when you don’t manage it as you should. How’s THAT for an Expectation?

T&D Events – and T&D Modules/Lessons – and T&D Instructional Activities – can almost all be shared either “As Is” and “After Modification” to reduce cycle times and costs … and increase shared understanding … as those that need to can be learning and singing off the same hymnal page – so to speak.

Organizing For Both PUSH and PULL

PUSH Target Audiences are the most critical in the Enterprise – while PULL are not (or not yet).


This is consistent with my long held belief that “just because you can determine a Learning Need – does not in and of itself warrant meeting that need.”

Meeting a Learning Need is a Business Decision – and should be based on the Risks and Returns potential given the Investment Costs. ROI 101 if you will.

So – what do I suggest as an Organizing Scheme?

Here are the 4 sides of my Digital Box for storing all digital data in an organized manner.

Side 1 of the Digital Box

If you follow my PACT Processes for MCD/IAD – the ADDIE-like approach – which is a Project Planning & Management framework than a Design method BTW – these 5 Tiers is central…


Those 5 Tiers hold the resulting Content from my PACT Processes for MCD – Modular Curriculum Development/Acquisition – and my IAD – Instructional Activity Development/Acquisition projects.

IAD is where you intend to build some of the components now and MAYBE later wrap that/those in a more typical Instructional Product – such as building Performance Tests first to MAYBE using them later and incorporating them into several courses and use in the HR Recruiting/Selection Process and/or in a Pay Progression Program. Which I have done several times in the past 3 decades.

This allows you the flexibility to meet client’s immediate needs now and later at a reduced costs. Like building the house now and an attached garage later.

Side 2 of the Digital Box

Besides Products and their modular sub-assemblies (Lessons and Instructional Activities) – you’ve got data. Analysis and Design templates and project data. You’ve got Development templates. Where does that get stored for potential ReUse by others?

Or is it buried on everyone’s hard drives – and lost to future use/ReUse?

Or it is so time consuming and costly that people just ReCreate – because “time’s awasting” in any attempt to try to track it down? Thus introducing Content variation unnecessarily and increasing costs.


Side 3 of the Digital Box

You’ve got Maintenance to keep up with – to keep everything EVERGREEN. Because out-of-date Content doesn’t do anyone any good and makes you look like you don’t know how to manage your Product Line.


Side 4 of the Digital Box

Where do you store your existing Products that aren’t designed/developed using my modular approach?

Where do you store the official photo of the CEO and of headquarters? Or the company logo and the rules for usage?

What external sources are you using – and what are the links to them? Are they still valid? What about when new sources should be used and the old sources “sunsetted?”


Or is your current approach to all of this an unorganized mess? Costly? Inefficient?

And reflecting poorly on your entire operations?

Why Bother?

For the ROI potential. The Rs for using my approach – the PACT Processes for Training/ Learning/ Knowledge Management – include these 7 sources for the R in ROI:


The PACT Processes

I started using aspects of what became the PACT Processes in 1979 – when I started using a Group Process to conducting Analysis and Design to shorten the Review/Revision cycles I was trapped in. The first articles on the Analysis and Design of a Path were published in 1984.

They have been used on hundreds and hundreds of projects that I am aware of – and maybe thousands that I am not aware of.


Key Resources

The best resources are in these 6 books. But there are over 400 resources elsewhere in my website – see the Resource Tab for access to those.


For more information about these 6 books – and others written by me – please go – here.

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